General information (please scroll down for booking form)

 

Update Our Halls are equipped with a new commercial kitchen, fully compliant with Environmental Health requirements. This will enable hirers, their caterers or the Pitcairngreen Inn next door, to prepare and serve all your catering needs.

 

Furniture

Groups are responsible for setting out and tidying away tables and chairs. Seven tables, 25 card tables, and 70 chairs are available in the Hall. Additional tables are stored in the shed.

 

Tableware

Stored in kitchen and Hall cupboards.

 

Maximum Numbers

Standing 90, Seated in rows 80, less at tables. Please do not exceed this. When setting up please allow one metre passageways to aid fire evacuation.

 

Hire rates

Rate Charges Per Hour / Hall

                Weekdays / Weekends (starting Friday 5pm)

General         £12.50         £15.00

Community   £  9.00         £11.00

 

Equipment Charges Per Booking

                         General  / Community

Sound System   £30.00        £10.00

Projector            £30.00        £10.00

Gazebos (each) £10.00        £10.00

Marquee            £100.00     £100.00

 

Please Note:- Cancellation of Bookings of less than 4 hrs require 24hrs notice, if more that 4hrs 7 days notice, otherwise the full rate will be charged. All charges are calculated to the nearest half hour. However, a minimum charge of £10.00 applies. The rental time applies from the time of entry to the hall to the time of departure. The Caretaker must be informed of the arrival and departure of groups.

 

Hire of Halls Terms and Conditions

 

All applications for hire should be made to the Booking Secretary and are granted at the discretion of the Village Committee

 

1.The hirer will during the period of the hiring be responsible for the supervision of the area hired, the fabric and the contents, their care, safety from damage however slight and for the behaviour of all persons using the premises whatever their capacity. Any accident occurring in the hall must be recorded in the Accident Book, which is held by the Hall Caretaker.

 

2.The hirer shall indemnify the Committee for the cost of any damage done to any part of the property or the contents of the building during, or as a result of, the hiring. All damage must be reported immediately to the Hall Caretaker.

 

3.The hirer shall be responsible for (a) obtaining licences that may be needed for (i) the consumption of alcohol, (ii) from the Performing Rights Society, and (b) the observance of all other regulations appertaining to the premises stipulated by the Fire Authority, the Local Authorities and the Village Committee. This includes presenting the Committee with evidence that adequate insurance arrangements are in place.

 

4.At the end of the hiring the hirer shall be responsible for ensuring that all items belonging to the hirer are removed from the Hall or stored in the allocated areas any equipment used, the premises and surrounds, are in a clean and tidy condition any contents temporarily removed from their usual positions are properly replaced all litter is placed in the appropriate bins, with attention given to recycling requirements. Any costs incurred due to non compliance may be charged to the hirer.

 

5.No overspill can be allowed from any of the storage areas that have been allocated to different groups for their particular use. Nothing should be attached to the walls in the Hall.

 

6.The Committee is not responsible for any property belonging to groups or to the hirer and therefore this property will not be covered by the Hall insurance.

 

7.Smoking is not permitted in any part of the Hall, any adjacent external areas, or in the area used for parking.

 

8.The Committee accepts no responsibility for food made and served or food brought to the Hall and consumed on the premises. Food Hygiene Guidelines are on display in the kitchen for the benefit of all users. Please read and adhere to these guidelines. Food/drinks can be stored in allocated storage areas in sealed containers. Any other food/drinks must be removed at the end of the hire period.

9.Parking in the area in front of the Hall is permitted. This is not an official car park. The hirer must ensure that users do not obstruct entry to neighbouring houses.

10.Any changes required to the heating must be dealt with by the Hall Caretaker only and not changed by any person using the Hall.

 

The Committee expect that any organisation working with young people (i.e. under 16 years of age), and wishing to hire the Hall, has appropriate clearance from Disclosure Scotland for all adults working with young people.

 

Booking Form 

 

Rate Charges Per Hour, Per Hall:

                 Weekdays       Weekends (starting Friday 5pm)

General        £12.50               £15.00

Community   £  9.00               £11.00

 

Equipment Charges Per Booking:

                          General     Community

Sound System     £30.00     £10.00

Projector              £30.00     £10.00

Gazebos (each)   £10.00     £10.00

Marquee            £100.00    £100.00

Marquee is available only if already erected

 

Please Note:- Cancellation of Bookings of less than 4 hrs require 24hrs notice, if more that 4hrs 7 days notice, otherwise the full rate will be charged.  All charges are calculated to the nearest half hour. However, a minimum charge of £10.00 applies.  The rental time applies from the time of entry to the hall to the time of departure.  The Caretaker must be informed of the arrival and departure of groups.

 

Name .......................................................  Organisation ....................................................................

 

Address ..................................................................................................................................................

 

Email .......................................................  Telephone Number ..........................................................

 

*Date(s) Required ...................................    *Purpose of Hire ............................................................

 

*Times from ............................................    *To .................................................................................

 

Requirements (please tick) :-

Front Hall  

Back Hall  

Kitchen

Small Meeting Room

Modular Stage

Projector

Sound System

Gazebo(s) how many- 1, 2 or 3?

Hanging Display System

Marquee (available only if already erected)

 

*Special Requirements/Requests (please advise) ...................................................................................

 

........................................................................................................................................................

I have read the Conditions of Hire and agree to abide by them.

 

Signed ................................................................  Date .............................................

(signature not required if sending by email)

 

Return to:

Elspeth Farmer, Bencraig, Cromwell Park, Almondbank, PH1 3LW

elspethfarmer@hotmail.com  Tel. 01738 582099

 

Please keep a copy of your request. You will recieve confirmation of your booking following approval by the management committee. Payment may be made via invoices (forwarded at the start of the month following bookings), or alternatively to the Hall Caretaker on the day of hire.  Cheques should be made payable to Pitcairngreen Village Association.

* please continue overleaf if more space is required..

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